The Hiring data tool allows you to fill in details about employee profiles, including the type of contract, employee, and permit.
1. Click on People > Hiring data
2. Click on Create a hiring data or Edit to make a change to an existing record
3. Then enter the relevant information on the right side of your screen
The name of the hiring data must be as precise as possible so as not to be confused with another one
The type of hiring data can be either a contract, an employee or a permit
The import code will be used to import user profiles or export reports (optional)
For the Scheduling drop-down menu :
The Minimum distance between shifts is a mandatory time range between two shifts performed by the same user.
The maximal working hours means that the employee must not work more than this number of hours
Limit shift start/end allows you to specify the earliest time the employee can start work and the latest time the employee can finish work
For the Availabilities drop-down menu :
Approving availabilities by default means that you don't have to manually approve the requests, the system does it by itself
Must give a minimum notice to submit their availabilities requests allows users to change their availability a number of days before it starts
Restrict availabilities allows employees to select pre-set availability ranges, to find out how this works, read our article on this topic
Can't update their availabilities prevents them from creating availability requests or updating existing ones.
Enable cutoff date for availabilities to restrict employees to adding their availabilities within a defined period.
For the Expiration drop-down menu :
Has a validity period to enter an expiration date in the user's profile
Send a hiring data expiration email ensures that the user will receive an email a few days before the expiry date. You can set up this feature in Admin > Application Settings > Management > Enable hiring data expiration notifications:
4. Assign hiring data to a user
Go to the portal Management > Users. When you create or modify a user, you can add Hiring Information under the Hiring Information drop-down menu.
You can add as many as you want by clicking on the + and remove as many as you want by clicking on the trash can icon.